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When the documents needed for an application process are in a language other than English, a USCIS Certified Translation is in order. USCIS is also known as the United States Citizenship and Immigration Services. USCIS is the government institution with jurisdiction over the United States citizenship and immigration process. While there are some documents more frequently presented (such as a birth certificate), the documents required depend on the circumstances of the application.
Read MoreThose who initiate an application with the USCIS are seeking asylum, family-based immigration, investors relocating to the US, workers being recruited from other countries, adoptions, missionaries, etc. For each scenario, particular supporting documents are required (such as a birth certificate), but what documents are needed depends on the situation. For example, a person applying for an H-1B visa would provide published works as an exhibit of their abilities and accomplishments.
If the original documents were produced in the UK, Canada, Australia, or New Zealand, the documents are likely to be already in English. However, if you come from one of over 100 countries where the primary language is not English, your documents will need to be translated by USCIS certified translation services.
Per the Code of Federal Regulations, 8 C.F.R. Section 103.2(b)(3): “Any document containing foreign language submitted to USCIS shall be accompanied by a full English language translation which the translator has certified as complete and accurate, and by the translator’s certification that he or she is competent to translate from the foreign language into English.”
A USCIS applicant may be fluent in both their native language and English but unfortunately are not qualified to perform their own USCIS translations or translation certification of documents.
A translation for USCIS is only valid and certified when it has been carried out through a professional certified translation. A qualified translator is defined as an individual or service that is “knowledgeable in providing complete and accurate translations and who knows how to certify their work as per USCIS requirements.”
Each translation comes with a certificate that verifies the accuracy of the translation and the translator's qualifications.
Sample Certified Translations
Certified translations are printed on Languex letterhead accompanied by signed and stamped certificate of accuracy. Translations are formatted similarly to the original document and reflect the original design.
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Ellen Margolis, Project Manager
When someone has invested time and resources into an application with USCIS, a delay or rejection of their application is the worst-case scenario. That’s why every immigration candidate should do their due diligence to make sure they are in compliance with translation rules.
Read MoreTo reiterate what was stated in the previous section, documents in a foreign language must be accompanied by a full English language translation and the translation must be done by a proficient certified translator.
What can an applicant expect if their translated documents are rejected by USCIS? USCIS is characteristically strict when processing English translations of foreign language documents. If they take issue with the translation, this usually activates an RFE (Request for Evidence) because:
Working with a qualified translation service such as Languex helps to avoid stalls and rejections in the USCIS submission process caused by the translation issues mentioned above. Failure to satisfy the RFE by the deadline may result in a denial of the application. For this reason, applicants should secure the services of experienced and certified translators who know how to do a USCIS translation precisely and according to specific official translation guidelines.
There are other established translation services out there, but not all of them have the required capacity to offer USCIS certified translations. Languex is equipped to produce translations that are not only certified but are done with a quick turnaround. Each translation is guaranteed to be accurate! Over 10,000 customers have been satisfied with our certified translation services.
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A certified translation converts an original document to another language translating it word-for-word. What makes it certified is a formal statement from the translation service that affirms that the attached document was translated accurately by a qualified individual. The identity of the translator is also provided in this letter.
Which documents are required depends on the grounds for immigrating. The most common forms of evidence are:
For an evidentiary document to be certified, it must be processed by professional USCIS approved translators or a qualified translating service. The applicant cannot certify their own translation. When the USCIS requires a certified translation of your documentation, you must find a qualified professional or agency to do the translation for you. A professional translator follows the USCIS certified translation procedure exactly to make sure the documents are interpreted accurately and that the certificate of translation for USCIS is done according to government code.
Per government rules, only a professional certified translator is permitted to perform a translation of legal documents provided as evidence. This is to ensure accuracy and to ensure that the English version is produced with integrity. Professional translators cannot omit or add comments to explain any part of the document. The final result is a reproduction of the original document but in the English language. Once the USCIS certified translation is complete, a formal letter affirms the translator’s credentials.
The cost of certified translation services depends on the amount of content to be translated. Languex translation costs $20 per page. One page is defined as a unit of 250 words (including numbers).
Larger volume or complex needs?
Ellen Margolis, Project Manager
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