The Complete Guide to How to Translate Documents for Immigration

illustration of a family traveling for immigration with a passport, word map and a plane


April 11, 2023

10 min. to read

Immigration translation services are specialized services provided by certified translation agencies and professionals to assist individuals with the translation of documents for immigration purposes.

Going through the immigration process can be emotionally taxing. Getting your translation through a certified translation agency like Languex can offer you some peace of mind. We have the experience necessary to know how to get everything translated, organized, and certified properly.

These translation services focus on essential paperwork, such as birth certificates, marriage licenses, and educational transcripts. A certified agency can ensure that these documents are accurately translated and accepted by immigration authorities.

Immigration document translation services should always cater to the diverse cultural and linguistic needs of those who seek them out, ensuring that their application process is smooth and seamless.

Getting certified translation services for immigration will be particularly important, as they guarantee that the translated documents meet the requirements set by an immigration office. Amateur translations will not be recognized.

The Languex team offers certified immigration translation services for USCIS for documents like passports, birth certificates, and much more so that you can get the materials you need quickly and easily.

Key Takeaways:

  1. Immigration translation services are provided by specialized, certified professionals, and they accurately translate essential documents for immigration purposes.
  2. Certified translation services for immigration guarantee that translated documents meet the requirements set by immigration offices, avoiding delays, issues, and denials.
  3. Some common documents required during immigration processes include passports, birth certificates, marriage/divorce certificates, educational transcripts, employment records, police clearance certificates, and financial documents.
  4. Only a certified translator, like the team at Languex, can handle translation services for USCIS and similar offices.
  5. It’s not recommended to translate your documents for immigration purposes on your own, as this can lead to delays or rejections.
  6. Languex offers a simple and fast process to translate documents for immigration, ensuring that when the documents get to you, they are completely ready to go.
  7. All certified USCIS translations provided by Languex come with a free ink-signed and sealed certified translation certificate.
  8. Languex can produce most immigration document translations in just 24 hours, offering quick and error-free results.
  9. With thousands of five-star Trustpilot customer reviews, Languex is a reliable and reputable choice for immigration translation services.

Common Documents Required During Immigration Processes

Specific documents needed for immigration processes can vary depending on the type of immigration category a person pursues (i.e., permanent residence versus a work visa or something else).

But there are some documents that are commonly needed for USCIS and other immigration offices around the world, including:

  • Passports
  • Birth certificates
  • Marriage certificates or divorce certificates
  • Educational transcripts or diplomas
  • Employment records: work contracts, pay stubs, etc., may be needed to demonstrate work experience and qualifications
  • Police clearance certificates, such as a criminal background check
  • Financial documents: bank statements, tax records, etc. to demonstrate that the applicant can support themselves financially

Translate Immigration Documents in a snap of your fingers!

Fortunately, Languex is equipped to translate any document for immigration purposes, no matter your needs.

Our team of experienced professional translators has the expertise necessary to produce accurate, fast translations of documents for immigration that tick all the right boxes.

Who Can Translate a Birth Certificate for Immigration?

A birth certificate is among the most commonly-needed documents for immigration applications because it verifies you are who you say you are. But not everyone can translate a birth certificate in a way that meets the right requirements.

USCIS regulations, as per the U.S. Code of Federal Regulations, state that any type of document “containing foreign language” must be accompanied by “a full English language translation which the translator has certified as complete and accurate” as well as by “the translator’s certification that he or she is competent to translate from the foreign language into English.”

Put simply, any document, including a birth certificate, that is written in a language other than English needs to be translated and include an official certification.

That means that only a certified translator, like the team members at Languex, can produce a translated birth certificate for USCIS and other immigration offices.

Can I translate my birth certificate for immigration purposes?

No, you cannot translate your own birth certificate for immigration purposes. That is unless you happen to be a professional translator who has been certified by an organization like the American Translators Association.

Even then, it can generally be considered unethical or a conflict of interest to translate your own personal documents.

It’s very possible that your translation would be delayed or rejected by USCIS for this reason.

Immigration authorities want to see evidence that a translation is unbiased, true to its original content, and error-free.

Can I translate my own documents for immigration?

Unfortunately, it’s not the best practice to translate any document on your own for immigration applications. You’ll need a certified, accurate translation, which can only be produced by a certified translator like those on the Languex team.

Plus, you won’t want to do anything that might slow down or interfere with getting your materials processed and approved.

You can count on the professionals at Languex to translate immigration documents as needed in just 24 hours.

With prices like ours (just $24.50/page) and such a rapid turnaround time, there’s no need to take on the hassle of translating your documents yourself. Let our team do the hard work for you.

How to Translate Birth Certificate for Immigration

If you need a certified translation of a birth certificate for USCIS or other immigration purposes, your first step should be to locate a reputable professional translation agency like Languex.

Simply place your order and let our team take care of translating documents as needed.

We’ll pair your documents with the right certified translator for the job so that you can sit back, relax, and wait for your translated materials to arrive.

From there, you should take some time to review and verify your birth certificate translation. Make sure that it meets your needs, then let us know so we can move forward with finalizing your documents.

You’ll then receive your official document translation as well as an official statement of certification, which you can use to present certified translations to an immigration office like USCIS.

With Languex, getting a birth certificate translation for immigration is as easy as can be.

How to Translate Documents for Immigration

No matter the type of immigration document translation services you need, you can follow the same basic procedure as you might for a birth certificate translation:

  • Choose a professional company like Languex that can produce certified translation services for immigration
  • Submit clear, high-quality images of your documents as part of your order
  • List any contact and billing information necessary
  • Ensure any extra details your translator may need to know are noted
  • Submit your order, then review your translation once a first draft is provided
  • Obtain certification or notarization as needed for your immigration translation

Where to Translate Documents for Immigration

If you need a certified translation of documents for immigration, look no further than Languex for top-quality and fast results.

We guarantee our translation services for USCIS or any other immigration authority that applies to you will be accepted hassle-free.

Ordering with Languex is simple and can be done in just a few minutes:

Upload a digital copy of your birth certificate or other immigration documents using Languex’s secure online ordering system.
We will assign an experienced, professional project manager and a bilingual, certified translator to your order.
Within 24 hours of ordering, you will receive a first draft of your immigration translation. Our strict three-step quality control process ensures all translations are accurate and meet the necessary requirements.
You’ll be asked to review your translated document(s). We’re confident our work will be error-free, but if you spot areas that need work, we’ll offer free revisions as needed.
Once you have okayed the translation, Languex emails a final copy to you. And that’s it!

All of Languex’s certified immigration document translations include a free ink-signed and sealed certified translation certificate as per USCIS requirements. You can select our two-day delivery service to receive an original copy of the ink-signed, stamped translation as well as your immigration translation certification. We’ll send digital copies to your email for free.

Frequently Asked Questions About Immigration Translation

Still have questions about immigration translation? We’ve got the answers you need. Below is some more information you might want to keep in mind as you pursue immigration translation services.

Does USCIS require notarized translations?

No, USCIS does not usually require a notarized translation of foreign language documents for immigration. However, in some circumstances or for other immigration authorities, it is possible that you’ll need a notarized translation. If that’s the case, Languex has got you covered.

Languex provides on-demand remote notarization services for any USCIS-certified translation you need. Please ensure the state receiving your documents accepts online notary services.

What are the requirements to translate an immigration document?

USCIS, as per federal law, requires all documents written in a language other than English to be submitted alongside a certified English translation that is accurate and complete.

Certification is key here, as it confirms that the translation has been completed by someone who is fluent in both the native language and English.

Federal law also states that legible photocopies of documents can be submitted unless otherwise specified. Some states and circumstances might warrant sending in an original document.

Working with a team like Languex will help you get USCIS-certified translations and ensure the right formatting requirements are met for your materials. You’ll also have access to either digital copies, physical copies, or both as needed.

All of our translations are typed and optimized to match the format and intent of your original document.

Should I translate all my immigration documents?

If all of the documents you need to submit for an immigration application are written in a language other than English, then yes, you should request a translation for all of them. Otherwise, you only need to worry about translating the materials that are relevant to your needs. However, note that you cannot personally translate your documents and instead need a certified translator to handle them.

How long does Languex take to translate immigration documents?

Languex can produce most immigration document translations in just 24 hours. We understand how vital it can be to get your documents in a timely manner to avoid delays or other issues, so we strive to deliver error-free results as quickly as we can.

Do you offer certified translations for immigration documents?

Yes, Languex offers certified translations for any document for immigration or other purposes. Just submit your materials via our online ordering platform, and we’ll take it from there.

Turn to Languex For Quick, Error-Free Immigration Translation Services

There are tons of translation service providers out there, but none of them can quite match the expertise and dedication Languex brings to the table.

When you work with us, you can relax knowing your certified translation services for immigration, like birth certificate translations, are in great hands.

Our thousands of five-star Trustpilot customer reviews speak for themselves, and we’re proud to offer the best quality services at a price that truly makes sense.

So, whenever you need help with immigration translation, just remember that Languex is here for you. Our team is always ready and happy to help!

Reviewed By


Select RoleTranslator

Use our quick self-serve online order form available. Read More arrow-down