How to Translate a Birth Certificate – A Complete Guide



November 14, 2022

14 min. to read

Birth Certificate Translation- A Complete Guide

Moving a part of your life, whether it be your home, job, education, or something else entirely, can come with a lot of work. No matter what you may pursue in another country, it’s likely that you’ll need a translation of your birth certificate on hand.

In most countries, particularly the U.S., birth certificates are critical pieces of paperwork. They help officials determine whether you are who you say you are.

As such, birth certificates convey important information that’s often needed to meet requirements for schools, jobs, and housing (such as your full name or the location of your birth).
But to get a birth certificate translation that’s got all the bells and whistles needed to be officially approved and accepted, you’ll need to turn to the right resources. The team at Languex is experienced with translating certified birth certificates issued from countries worldwide and is here to help.

In this guide, we’ll discuss the basic steps you’ll want to follow on what is a birth certificate translation and how to translate a birth certificate to fit your needs. We’ll also cover some common questions about birth certificate translations and show you how the Languex difference can help save you stress, time, and money.

Before we get too deep into the details, let’s cover our bases with some general information.

Key Takeaways:

  1. Birth certificates are essential documents for various purposes such as immigration, employment, education, and housing. Accurate translations are crucial to avoid issues and delays.
  2. To translate a birth certificate, you should understand the specific requirements of the country or agency where it will be submitted, such as the United States Citizenship and Immigration Services (USCIS).
  3. Choose a certified and experienced translation service provider like Languex, which specializes in birth certificate translations and has a proven track record of success with USCIS and other agencies.
  4. Provide clear and complete documentation, including a high-quality digital copy of your birth certificate and all relevant personal details.
  5. Ensure that the translated birth certificate is accurate, follows the same format as the original, and includes a certification statement from the translator or translation agency.
  6. Review the translated document for errors or inconsistencies and request revisions if needed. Languex offers free revisions until you are 100% satisfied.
  7. Remember that translating your birth certificate on your own is not advisable for official use. Instead, rely on professional translators who can provide certified translations.
  8. Languex is a corporate member of the American Translator Association (ATA) and has thousands of positive customer reviews on Trustpilot, ensuring quality and reliable service.

What is Birth Certificate Translation?

A birth certificate translation is a professional translation that converts a birth certificate from its original language to another language. Important documents like these are usually handled by a professional translator who is fluent in the source and target languages. 

Birth certificate translations that are done properly should have the same format, layout, and information as their original copy. Crucial personal details like names, a person’s date of birth, and the location they were born should all be consistent and clear. 

You might need a birth certificate translation if you need to help an official organization establish and verify your identity. This may be the case if you’re applying for documents like visas or passports, court proceedings, or even acceptance at an overseas school.

Since a birth control translation is most often needed for governmental or other official organizations, it usually needs to be certified

So, overall, a certified birth certificate translation might be necessary for things like: 

Understanding the Requirements for Translating a Birth Certificate

On the whole, you will usually need to be able to provide the following information to successfully submit a translated birth certificate:

  • Your original birth certificate
  • The translated certificate in the target language
  • A certified translation certificate of accuracy  that shows the translation has been completed by a certified translator or translation agency

Specific requirements can vary based from one country to another. However, the requirements outlined by the United States Citizenship and Immigration Services (USCIS) can serve as a good general guide. 

Birth Certificate Translation For USCIS

USCIS has strict rules about what can and can’t be on a translation of a birth certificate. Some key things to note include:

  • Translations must be typed, not hand-written
  • All translations must be certified by an approved translation service provider
  • Translations should follow the same format as their original copy
  • Certified translations must include a certification statement and be printed with the translation service provider’s letterhead to confirm their accuracy.

Additional and more detailed USCIS specifications can be found in the Code of Federal Regulations.

How To Translate a Birth Certificate

Choosing a Qualified Translator or Translation Service

To avoid unnecessary delays or rejected birth certificates, it’s important to only work with qualified translation service providers with experience and expertise. 

Keep your eye out for certified translation services that use professional human translators to work on your birth certificate. To choose a qualified translation service, consider things like:

  • Whether certified translators can work on your birth certificate
  • Affordability
  • The provider’s knowledge of your original and intended languages
  • The provider’s track record with USCIS and other agencies
  • Past customer experiences

Languex Translation excels in these areas and more, making us the leading choice for birth certification translation services. We provide error-free translations in no time for just $24.50/page (a page is 250 words or less), thanks to our team of dedicated experts.

Languex can also send hard copies using two-day priority mail. Rush orders are available for those who need them, too.

All our certified birth certificate translations include a free ink-signed and sealed certified translation certificate complement per USCIS requirements. You can select our two-day delivery service to receive the original copy of the ink-signed and stamped translation and translation certificate. We send digital copies to your email for free.

Providing Clear, Complete Documentation

Once you’ve selected a translation service provider and are ready to get the ball rolling, take some time to gather all the documents you’ll need to provide for a birth certificate translation.

The main document you’ll need is, of course, your birth certificate itself. To simplify things, Languex allows customers to upload a digital copy of their birth certificate to our online translation request form.

Make sure that your upload is high-quality and clear. Use good lighting and place your birth certificate on a solid background to make it easy to read every character on the page.

This helps ensure that our translation team can fully view and understand the content on your birth certificate so we can produce the most accurate translation possible.

From there, you can also pass on important personal details like:

  • Your full name
  • Your contact information (phone number, email address)
  • The original language of the birth certificate
  • The new language for your translation

Ordering Birth Certificate Translation- Step-by-Step Guide

With your materials submitted to a certified translation provider, all you have to do is sit back, relax, and wait for your translation to arrive (either digitally or in person). 

When you work with our certified team of experts, you can let us take care of the hard work for you. Languex has a proven process for birth certificate translation services. 

It’s quick, easy, safe, and affordable:

Submit a digital copy of the birth certificate using Languex’s secure online ordering portal.
Languex assigns an experienced project manager and a bilingual translator to your order.
The translation is complete within 24 hours of the order. Languex has a rigid quality control process in place to ensure customer instructions are followed, the translation is accurate and word-for-word, and Languex’s standards of excellence are followed.
Customer reviews the translation. Languex offers free revisions as needed.
Once the customer okays the translation, Languex emails a final copy to the client.

Reviewing the Translation

Once you’ve received your translated birth certificate, your job isn’t completely done just yet – it’s beneficial to take a look at your new document to review it for any possible errors.

A birth certificate that’s missing information, has an incorrect format or has mistyped details might cause problems down the road. 

The last thing you likely want is to experience delays with USCIS or another official organization; issues here might interfere with your housing, employment, or educational status.

As you do your review, look out for vital details like those listed above. Also, be sure you have received a certification statement from your service provider that verifies your document meets the right requirements.

With Languex’s birth certificate translation services, you can expect a 24-hour turnaround time. Once the translation is complete, it’s forwarded to quality assurance to check for errors. Our rigorous three-step quality control process is designed to correct any problems before your document reaches your inbox.

At that point, you’ll get a chance to review the document for issues before finalization. We’re confident our work will be error-free, but if you do notice areas for improvement, we’ll offer free revisions until you’re 100% satisfied. 

  • Languex only uses human translators.
  • All translators are bilingual, fluent in the languages they translate and understand the culture and nuances of the locale
  • Languex guarantees prompt on-time delivery
  • Languex’s prices are firm with no hidden fees
  • Languex offers free revisions and free formatting
  • Languex provides a 100% satisfaction guarantee
  • Check out the company’s reviews on Trustpilot
  • Languex has positive testimonials on its website

Frequently Asked Questions About Birth Certificate Translation

Still have questions about how to translate a birth certificate? We’ve got answers. Below are some more details you might need to know about translating a birth certificate.

How can you translate a birth certificate?

Working with a certified translation service provider like Languex is the easiest way to translate a birth certificate without errors or delays. Our team of professionals is prepared to create quick and accurate translations to meet your unique needs.

Where can I get my birth certificate translated for USCIS purposes?

You’ll want to turn to a certified translation agency with a proven track record of USCIS acceptance for birth certificates and other documents. Languex is the best choice for USCIS birth certificate translations thanks to our thorough quality control process.

How long does it take Languex to translate a birth certificate to English?

Most of our translation services can be completed within 24 hours of order placement. For larger or more complex orders, we’ll work with you to create a timeline that fits your needs.

How do I translate a Spanish birth certificate to English?

You can rely on professional translators who have experience working with Spanish birth certificates and English birth certificates to get the job done. At Languex, our professional translators can translate birth certificates into 100+ languages, including Spanish.

Do translated birth certificates need to be notarized for USCIS?

No, USCIS does not require a notarized translation of a birth certificate. Instead, your translated birth certificate must be certified by a professional translator or translation agency like Languex.

How do I translate my birth certificate to English for a green card application?

For all USCIS and other immigration purposes, you’ll need to provide a certified birth certificate translation. That means you’ll want to work with a certified agency or translator, like those at Languex, who can help you meet the right requirements to secure a green card.

Where can I get my birth certificate translated into Spanish?

Languex is the top choice for birth certificate translations and more into over 100 languages. Our team is experienced with Spanish birth certificate translations, so no matter what, we’ve got you covered. Click here to get started.

Where to get a birth certificate translated and notarized?

The team at Languex can produce certified and notarized birth certificate translations upon request. Just let us know when you place your order that you’re looking for a notarization on top of your certified translation.

Can a notary translate a birth certificate?

No, a notary cannot translate a birth certificate, at least not for official use. Only a certified translation service provider like Languex can give you the official documentation you’ll need to use your birth certificate for things like immigration paperwork.

Who can translate a birth certificate for immigration?

In the U.S., only certified professional translators can create birth certificate translations that will be accepted by USCIS (immigration services). The same is true in most other countries. Languex is the best choice for certified birth certificate translations in over 100 languages.

How to get a certified translation of a birth certificate?

Look no further than Languex for a certified translation of your birth certificate. Our team of experienced translation professionals will follow all of the necessary requirements to produce an accurate, certified translation that you can use for whatever your needs may be.

How to translate a Mexican birth certificate to English?

The Languex team is well-equipped to handle Mexican birth certificates and documents from any other nation. We regularly work with Spanish documents and are familiar with regional dialect changes that might apply to your situation.

Can you translate your own birth certificate?

No, you should not translate your own birth certificate, at least not if you plan to use it for anything official. It’s generally considered unethical to translate documents like birth certificates, transcripts, etc. A third party like Languex can give you accurate translations without any conflicts of interest.

Final Thoughts

A birth certificate translation is often necessary when applying for citizenship, employment, education, housing, and so much more. That means you’ll need a translation that’s accurate, error-free, and as detailed as the original.

Below are some of the key takeaways on how to translate a birth certificate to keep in mind:

  1. Translated birth certificates must follow the same format and include all of the same details as the original
  2. Certified translations of birth certificates are usually necessary for official use
  3. Take time to upload thorough documentation and review your translation for the best results
  4. Working with a certified translation agency like Languex can help you get the materials you need quickly and easily

Choose Languex for All Your Birth Certificate Translation Needs

At Languex, we know that a birth certificate is among the most important personal documents you might own and use – that’s why we work diligently to get you the best translations quickly, easily, and without breaking the bank.

We are also a corporate member of the American Translator Association (ATA), which means our translators can provide certified translations for all types of documents, including birth certificates.

Plus, our transparent pricing model contains no hidden fees so that you can get the translations you need at a price you can’t beat.

With thousands of five-star customer reviews on Trustpilot to show for it, our 100% satisfaction guarantee ensures that you’ll receive the translations you need when you need them.

So, if you’re on the hunt for birth certificate translation services, look no further than Languex. We’re eager to work with you and help you get the best quality translations for the lowest prices on the market.

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